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1989-08-16
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Charge Account Management Program
Annual Expenditure Report
This report produces a table of the total amounts spent per month for
every budget category. Totals are given for each month and each category.
Budget categories are displayed in alphabetical order. You will be asked to
supply the last two digits of the year the report is to cover. This report,
which takes two pages to print, can only be printed on a printer. It is not
available for screen display.
When this report is chosen, the screen displays:
╔══════════════════════════════════════════════════════════╗
║ Expenditure Report ║
║ ║
║ Beginning January first of which year? ║
║ ____ ║
╚══════════════════════════════════════════════════════════╝
Enter the year the report is to cover. (If you have defined a fiscal year
other than the calendar year, the month appearing here will be the first month
of your fiscal year. Enter the year for that month.) You have a choice of
three things to enter here. These are:
<Q> <enter> - Quit - Return to the Report Menu.
The four digits of the year. For example, 1989. You must then press
<enter>.
The last two digits of the year, for example, 89. You must then press
<enter>.
You will then be asked if this report is to cover one account only or all
accounts. The screen becomes:
╔══════════════════════════════════════════════════════════╗
║ Expenditure Report ║
║ . . . . . . . ║
║ For one account (1) or all accounts (A)? __ ║
╚══════════════════════════════════════════════════════════╝
If the report is for all accounts, press the letter A and the next step is
skipped. However, if this report is to cover only one account, press the
number one (1) and the screen becomes:
╔══════════════════════════════════════════════════════════╗
║ Expenditure Report ║
║ . . . . . . . ║
║ For one account (1) or all accounts (A)? 1 ║
║ ║
║ Which account? __________ ║
╚══════════════════════════════════════════════════════════╝
Enter the name of the specific account you want transactions for. Only
transactions for this account will be displayed or printed.
The program will then search for the components of the report. One of three
messages will appear on the screen next. These are:
Page 44
Charge Account Management Program
╔══════════════════════════════════════════════════════════╗
║ Expenditure Report ║
1. ║ . . . . . . . ║
║ More than 50 categories. Some will be omitted. ║
║ Category = xxxxxxxxxx ║
╚══════════════════════════════════════════════════════════╝
If this message appears, your report will be incomplete. The category (or
categories) listed will not appear on the report. However, the program will
continue and will eventually display message 3 below.
╔══════════════════════════════════════════════════════════╗
║ Expenditure Report ║
2. ║ . . . . . . . ║
║ Nothing to report ║
╚══════════════════════════════════════════════════════════╝
If this message appears, your data file has no charges (charges or interest)
for this year. Press any key to continue. The Reports Menu will then
reappear.
╔══════════════════════════════════════════════════════════╗
║ Expenditure Report ║
3. ║ . . . . . . . ║
║ This report goes to the printer only. Press <enter> ║
║ when the printer is ready at the top of the page. ║
╚══════════════════════════════════════════════════════════╝
Verify your printer is on and positioned properly, then press any key except
<Q>. If you have no printer, or if you decide to stop here, press <Q> and you
will return to the Report Menu. If you have no printer and you press anything
but <Q>, your system will die and you will have to reboot.
Page 45
Charge Account Management Program
Your report will now be printed out. It appears like this:
╔════════════════════════════════════════════════════════════════════════════╗
║ Annual Expenditures for 19xx ║
║ For (system name) 04/24/89 ║
║ Account: XXXXXXXXXX ║
║ Category January February March April May June July ║
║ ║
║ CLOTHING xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║
║ INTEREST xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx ║
║ . . . . . . . . ║
║ . . . . . . . . ║
║ . . . . . . . . ║
║ Total xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║
╟────────────────────────────────────────────────────────────────────────────╢
║ Annual Expenditures for 19xx ║
║ For (system name) 04/24/89 ║
║ Account: XXXXXXXXXX ║
║ Category August September October November December Total Average ║
║ ║
║ CLOTHING xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║
║ INTEREST xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx ║
║ . . . . . . . . ║
║ . . . . . . . . ║
║ . . . . . . . . ║
║ Total xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║
╚════════════════════════════════════════════════════════════════════════════╝
Page one covers the months January through July, while page two reports on the
rest of the year, the annual totals, and the monthly average. The budget
categories down the left-hand column are in alphabetical order. The monthly
average is calculated for the number of months for which there is information.
If you have entries for July through September only, the average is calculated
over those three months, not twelve.
If you have requested a fiscal year other than the calendar year, the
order of the months will reflect your fiscal year.
Totals for each month/category combination represent the total of the
amounts on all charges and interest which have dates for that month/year
combination and which have that category. Totals for each month (at the bottom
of each page) are a summation of the numbers appearing in the column directly
above them. That is, it is the total amount of mo